ASA

Art Student Association students traveled to New York in March. ASA became a new RSO in September. PHOTO SUBMITTED

By KAYLA LASURE
kayla_lasure@mymail.eku.edu

With more than 230 Registered Student Organizations (RSOs), if Eastern students can’t find an RSO that fits them, it’s easy to make one.

The current RSOs at Eastern range in interests from religious beliefs to political affiliations, departmental interests, musical talents, community service and more interests as students continue to create organizations.

The OrgSync portal is the starting point to begin the process of making a student organization. OrgSync is an online community for tracking student involvement that Eastern’s student organizations use. Sign into OrgSync, click browse and click the green tab to “register new organization.” The student will then enter information about the organization they want to create such as a title, description, a meeting location and time, a mission or purpose statement and leadership information.

Sarah Schultz, assistant director of Student Life, acts as a liaison to all the student organizations on campus. Shultz said the requirement for starting a new organization is six participating members and a constitution must be drafted of rules the organization will follow.

Once the proposed organization has applied, the RSO Risk Management Committee reviews the applications.

“We review them to make sure they have everything in order and we try not to duplicate clubs if we have one already similar,” Schultz said. “If the materials are all there and the organization is a good fit for EKU, we will put them through.”

Once the committee reviews and accepts the RSO application, the group must attend an OrgSync and involvement orientation.

Brittany Hoffman, 25, a jewelry and metalsmithing senior from Erlanger, has helped create two RSOs: the German Club and the Art Student Association. Hoffman helped to create the German Club in 2012 and recently helped ASA become an RSO in September.

The German Club sets out to help students learn about the German culture as well as help each of its members with speaking the language. ASA works with a business aspect to art that encourages scholarly activity in art. Hoffman serves as the treasurer for ASA.

If organizations choose not to become RSOs, they will be classified as Nonaffiliated Student Organizations (NSO) and are not recognized by Eastern. Schultz said groups must be RSOs in order to use the campus banking system, to be offered funding options and to be able to reserve rooms around campus for the organization. 

Hoffman said the German Club had been doing small things for years before becoming an RSO. German Club needed financial guidance and decided to become an RSO, she said.

“Being an RSO, you are able to get a campus bank,” Hoffman said. “That basically means you don’t have to go to a bank off campus and use one member’s information to hold an account there. The account information doesn’t always get passed on that way and you have no way to access the money. With the bank account on campus, not just one person has to keep track of it, it’s the organizations responsibility.”

Hoffman said the only difference with trying to create ASA was that it was hard to come up with a constitution for the organization.

“Creating the constitution was difficult just because you have to peg out what your direction is,” Hoffman said. “You have to write out how you’re going to select members and officers, voting, dues, money handling and other things that just went unspoken before. Putting it into words was the hardest part.”

RSOs that want to remain on campus have to go through a renewal process every year. The group must attend the OrgSync and involvement orientation again and must update their organization’s OrgSync information. RSOs not wishing to return or who fail to complete these two requirements are considered inactive and Student Life deactivates its OrgSync page.

Schultz said there is no fee to apply to be an RSO or any deadlines as to when you can apply. Students can apply to be an RSO at any point during the year. The RSO Risk Management Committee meets during the first and third week of every month. Shultz said students could usually expect to hear from the committee within two weeks of submitting an application.